The short answerThree technicians fit on Housecall Pro Essentials: $149 a month billed annually, or $189 billed monthly.
Essentials includes 5 users, so 3 technicians plus an office person need no extra seats. The subscription is the smaller part of the bill. On $15,000 a month collected by card, fees run from about $389 (all on the card reader) to about $524 (all keyed in), depending on how each customer pays. Annual billing saves $480 a year over monthly billing, but Housecall Pro's terms say subscription fees are not refunded.
Subscription for a small crewWhich plan a 3-technician shop needs
| Per month | Billed annually | Billed monthly | Users included | Extra user |
|---|
| Housecall Pro Basic | $59 | $79 | 1 | Not published |
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| Housecall Pro Essentials | $149 | $189 | 5 | Not published |
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| Housecall Pro Max | $299 | $329 | 8 | $35 a month |
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Basic includes one user, so a 3-technician crew needs Essentials at minimum. Housecall Pro showed promotional prices on Oct 4 (Essentials $26 for the first month, Max $99 a month for 3 months) that will change: compare the regular price. For the same crew size against Jobber, see Jobber vs Housecall Pro: at 3 users Essentials ($149 annual) is below Jobber Connect ($157) and Grow ($207).
What the headline price leaves outThe card fee depends on how the customer pays
The pricing page says "as low as 2.59%". Housecall Pro's own payments help article lists a rate for each way of taking a card:
| How the customer pays | Housecall Pro rate | Fee on $5,000 collected |
|---|
| Card reader or Tap to Pay | 2.59% | $129.50 |
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| Online invoice | 2.99% | $149.50 |
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| Manually entered, scanned or card on file | 3.49% | $174.50 |
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| American Express and commercial cards | 3.49% | $174.50 |
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| Bank transfer (ACH) | 1% | $50.00 |
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Also listed: instant payout adds 1%; PayPal and Venmo 2.99%; Tap to Pay on Mobile adds $5 per active device per month (3 devices = $15); mobile check deposit is free. The article states no per-transaction fixed fee and does not publish a chargeback fee. Payouts take 2 business days, up to 7 business days for the first one.
Worked example (illustration only): a 3-technician HVAC shop collects $15,000 a month across 30 invoices. Say 40% is paid on the card reader ($6,000 x 2.59% = $155.40), 40% by online invoice ($6,000 x 2.99% = $179.40) and 20% is keyed in ($3,000 x 3.49% = $104.70). Card fees total $439.50, and with Essentials billed annually the all-in cost is about $588.50 a month. If the keyed-in $3,000 moves to bank transfer at 1% ($30), fees fall to $364.80, a saving of $74.70 a month. Your mix will differ: this shows how to check, not what you will pay.
Against Jobber's card feeWhich one costs less to take a card payment
Jobber publishes one card rate, 2.9% + 30c. Worthd's arithmetic from the two published rates: on the card reader Housecall Pro's 2.59% is lower than Jobber at any invoice size. On an online invoice, Housecall Pro's 2.99% is lower only below about $333 (2.9% + 30c equals 2.99% at a $333 invoice). A shop whose average ticket is $500 pays $14.95 on an online invoice at Housecall Pro and $14.80 at Jobber. Keyed-in cards at 3.49% are the costly path on either side of that line, so ask your office to send an invoice link or use the reader instead.
Contract termsWhat you commit to
| Term | What Housecall Pro's terms say (updated July 1, 2026) |
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| Renewal | Subscriptions automatically renew for a period equal to the subscription period. |
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| How to cancel | Email cancellations@housecallpro.com; the account is disabled within 14 days. |
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| Refunds | Subscription fees are not prorated or refunded, except as the agreement expressly sets out. |
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| Price changes | Allowed at any time, effective on notice; no notice period is stated. |
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| Your data after you leave | Housecall Pro may keep your information but has no obligation to; export terms are not published. |
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| Early termination or onboarding fee | Not published in the terms. |
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If you pick annual billing, put the renewal date in your calendar the day you sign and export your customer list before you cancel. Worthd could not find a stated notice period for non-renewal, so ask support to confirm it, and the cancellation route, in writing.
When Housecall Pro may not fitSkip it if you expect to pass 8 users: every extra Max user is $35 a month, and at 15 users it costs more than Jobber Grow. Also be careful if most of your payments are keyed in or on Amex, where the rate is 3.49%, or if you need a written promise on data export before you sign.
Also comparePricing Jobber instead? Read How much does Jobber really cost for 5 technicians? and the side-by-side at 3, 8 and 15 users in Jobber vs Housecall Pro.
SourcesVendor pages checked Oct 4 and Oct 6, 2026
Prices are US list prices. The vendor's checkout, order form or written quote controls: verify before you buy. Totals marked as arithmetic are Worthd's calculation from those prices. Report a correction.
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How Worthd compares: Product fit, cost, setup work, and clear reasons to rule out an option shape the recommendation. Some links may earn Worthd a commission. Rankings are not for sale.
